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Community Plan Guidance

The community plan is a living, breathing document that guides the work of the local Early Childhood Iowa Area (ECIA) board and community. The plan is written so that an “outsider” can understand the early care, health and education system that exists for children ages prenatal through 5 years and their families within the ECIA boundary. An effective plan identifies community assets, common needs and gaps in services. It also guides planning and decision making, addresses sustainability, and helps set priorities in the community. Effective plans are easy to read and easily understood by the general public. Although there are many sections within the plan, the information flows from one section to the next, with continuity.

Document Date:
Document Text Content:

Tool NN

Early Childhood Comprehensive Community Assessment and Plan and

ECI Area Board Strategic Plan

Instructions and Guide

8.10.17

 

Highlights from IAC 256I.8:

 

ECI Area Boards are to develop a comprehensive community plan for providing services for children from zero through age five. 

 

IAC 256I.8

 

1b.) Administer early childhood Iowa grant moneys available from the state to the area board as provided by law and other federal, state, local, and private moneys made available to the area board. Eligibility for receipt of early childhood Iowa grant moneys shall be limited to those early childhood area boards that have developed an approved community plan in accordance with this chapter. An early childhood area board may apply to the state board for any private moneys received by the Early Childhood Iowa initiative outside of a state appropriation.

 

1c.) Develop a comprehensive community plan for providing services for children from zero through age five. At a minimum, the plan shall do all of the following:

  1. Describe community and area needs for children from zero through age five as identified through ongoing assessments. (2) Describe the current and desired relationships and services between community providers. (3) Identify federal, state, local, and private funding sources including funding estimates available in the early childhood Iowa area that will be used to provide services to children from zero through age five.
  2. Describe how funding sources will be used to support young children and their families.
  3. Identify the desired results and the community-wide indicators the area board expects to address through implementation of the comprehensive community plan

 

1d.) Submit an annual report on the effectiveness of the comprehensive community plan in addressing school readiness and children’s health and safety needs to the state board and to the local government bodies in the area.  The annual report shall indicate the effectiveness of the area board in addressing state and locally-determined goals and the progress on each of the community-wide indicators identified by the area board. 

 

 

 

256I.9

 

3c.) Other services to support the strategic plan developed by the state board.

 

4a.) A school-ready children grant shall be awarded to an area board annually, as funding is available.  Receipt of continued funding is subject to submission of the required annual report data and the state board’s determination that the area board is making progress, through the use of specific, quantifiable, performance measures and locally identified community-wide indicators, toward achieving the desired results and other results identified in the community plan. 

 

4c.) An area board’s designation shall be determined by evidence of successful collaboration among public and private early care, education, health, and human services interests in the area or a documented program design that supports a strong likelihood of a successful collaboration between these interests.

 

INSTRUCTIONS: 

 

In order to meet the requirements in law, each area board is to utilize a comprehensive planning process to support children ages 0-5 and their families.   

 

The process must be included in the community plan/board strategic plan:

 

  1. Identification of the partners that are a part of the community planning process to address young children and their families;
  2. Provide a demographic profile;
  3. Complete a comprehensive needs assessment that includes information gathered through the process and an analysis and summary of needs and strengths;
  4. Describe the community relationships of service providers and other partner groups.  This description should be detailed and outline the process used.
  5. Outline and describe how funding sources are utilized in the community to support young children and their families;
  6. An identification of the result areas and community-wide indicators that are adopted and the trend data;

 

The identified requirements for a comprehensive planning process must connect to and be reported through the annual report:

  • Detail how the area will determine the effectiveness of the comprehensive plan as it relates to school readiness and children’s health and safety needs; and
  • Identify goals and priorities, including a reference to data reviewed, and report progress made on each.

 

The following are suggestions for community boards and partners to consider for strengthening their comprehensive community planning process. 

Early Childhood Comprehensive Community Assessment Planning Guide

 

Describe community and area needs, with the reference to data and community information, for children from zero through age five.  Describe data sources, connections to the state board strategic plan, and comprehensive community planning efforts for the local areas.

 

Geographic Area

Identify the geographic area included in the assessment.

 

Who is a part of this comprehensive planning process?

Identify the partners and their role in contributing to the comprehensive community plan process.

 

Identify Community Demographic Data for each county in the geographic area

X = confirmed that the data is available annually and will be shared with ECI Areas through a section added to the ECI website.

 

Community Demographics

Baseline (2010)

Most Current Year (____)

Data Source (if not State ECI)

State-Provided Data

 

 

 

XTotal County Population

 

 

 

X # of Children 0 -5

 

 

 

X Total Population 0-5 at 185% FPL

 

 

 

X Total Population by Race and Ethnicity

 

 

 

X Population 0-5 by Race and Ethnicity

 

 

 

X% Children under Age 6 living

 

 

 

X% Low Birth Weight Births

 

 

 

X % Child Immunization (IDPH releases)

 

 

 

X Children with WIC

 

 

 

X% of births to mothers under age 20 (per 1000)

 

 

 

X# of Out-of-Wedlock Births 

 

 

 

XIncidence of Confirmed and Founded Child Abuse Rates

 

 

 

X Live Births

 

 

 

X Juvenile Arrest Rate Per 100,000

 

 

 

X Mother’s Educational Attainment (ACS)

 

 

 

X Single Headed Households (ACS)

 

 

 

X Households with children age 6 or below with all parents in the labor force

 

 

 

X Median HH Income (ACS)

 

 

 

X # NAEYC Accredited centers/ preschools

 

 

 

X # NAFCC home child care providers

 

 

 

X QRS Participation – Centers by All Levels

 

 

 

X QRS Participation – Homes by All Levels

 

 

 

# of Statewide Voluntary Preschool Slots/district

 

 

 

# of Licensed total slots

 

 

 

# of registered slots

 

 

 

 

 

 

 

Locally Determined Data

 

 

 

# of School Districts

 

 

 

Others as determined locally

 

 

 

Unemployment Rate

 

 

 

 

 

 

 

 

 

 

 

 

 

Analysis of Community Demographics

Provide a narrative that highlights changes within the community demographics. (i.e. population trend, change in economics, diversity, etc.)

 

 

Comprehensive Early Childhood Needs Assessment

 

Identify the Method Used

Describe the process that you determine for gathering needs assessment data for children from zero through age five and their families and how the local board responds to the data.  The assessment can include review of relevant community assessments, surveys, focus groups, state and national data or other methods of relevance to your geographic area. 

 

Choose the resources and partners that are appropriate for your area.  Below is a list of ideas for reference.

 

  1. Community Assessments

Obtain needs assessments from other community partners.  Provide an overview of the assessments reviewed.  Possible sources or partners to reach out to for this process include: 

 

  • Early Childhood Core Services Scan
  • The most recent Early Childhood Statewide Needs Assessment
  • Child Health
    • Public Health Agencies/Hospitals
    • MCH/CHNHP
  • Early Care and Education
    • Head Start Assessment information
    • CCR&R
    • Dept of Education Kindergarten Assessment
  • Family Support
    • United Way Assessments or other community partners
    • Prevent Child Abuse Iowa
  • Other- i.e. Community Action Agencies

 

  1. Surveys

Create and issue survey(s) to obtain community input on local needs.  Provide an overview of survey audience, # of responses, etc. that is utilized in this process. 

 

  1. Focus Groups

Conduct focus groups to discuss community needs and resources.  Provide an overview of focus group audience, # of participants, etc. that was utilized in this process. 

 

 

4) Census Data

Review other relevant census data to illustrate specific characteristics of the geographic area.  Provide an overview of the data sources reviewed. 

 

Identify Community Needs and Strengths

Summarize the community and area needs regarding early childhood as identified through the various assessment data gathered.  Provide final analysis that highlights data from each assessment used.  It is helpful to categorize the Community Needs.  Optional categories are suggested below.  Select categories that make sense for your geographic area and collaborative planning group.

 

Categorize Needs by a locally-adopted measurement.  This could be by:

  • ECI Result Areas
  • Early Childhood Core Services
  • Early Childhood Ovals
    • Child Health, Mental Health and Nutrition
    • Family Support/Stability Needs
    • Early Learning
      • Child Care Needs
      • Preschool Needs
  • Other Method of your choosing

 

Identify Community Relationships  

 

Describe the current and desired relationships and services between community providers. An area board’s designation is determined by evidence of successful collaboration among public and private early care, education, health and human services interests in the area or a documented program design that supports a strong likelihood of a successful collaboration between these interests.

 

Collaboration is realized when partners engage in a process through which they constructively build an interdependent system which includes a common mission, comprehensive communication and planning, pooled resources, and shared risks and products. 

 

Options to demonstrate the relationships could include:

  • Conduct an Early Childhood Iowa Collaboration/Relationship Survey
    • Determine the frequency of the collaboration survey
    • See Tool YY for possible questions to use for a community survey or to help determine continual improvement strategies in relations, joint efforts
    • Tools will be developed
  • Survey results and analysis are provided in this section.
  • Description of the current local Initiatives that support early childhood education, health, and family stability. 
  • Provide analysis of desired relationships and services in the community.
  • Locally-determined process

 

Community Fiscal Assessment

 

Identify federal, state, local and private funding sources including funding estimates available in earl childhood Iowa areas that will be used to provide services to children from zero through age five.

 

Report on the core set of funding services listed in the table below. If you do not have a listed service in the community, then mark as Not Available.  You may add additional fiscal data that is relevant to your geographic area. 

 

Make this process as helpful to you and community partners as possible.  One suggestion is to focus on the highest needs within the community and identify services/programs to fill that need. Some information for this section may be identified in the demographics data.  Your area may also choose to identify in-kind contributions as well.   If you are not able to gather information from a source or if it is not available in your community, note that. 

 

Early Care and Education 

 

 

Target Population

Region

$ estimate

Data

Source/Year

Federal,

State, or

Local?

Funds

Number Served

Child Care Home Providers

 

 

 

 

 

 

Child Care Centers

 

 

 

 

 

 

Head Start

 

 

 

 

 

 

Early Head Start

 

 

 

 

 

 

Preschool

Statewide Voluntary Preschool

 

 

 

 

 

 

Preschool

Shared Visions

 

 

 

 

 

 

CCR&R

Training

Consultation

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Family Support and Parent Education

 

Home Visiting Programs

 

 

 

 

 

 

 

Parent Education Programs

 

 

 

 

 

 

 

Child Welfare Programs

 

 

 

 

 

 

Shared Visions- FS

 

 

 

 

 

 

MIECHV - FS

 

 

 

 

 

 

Child Abuse Prevention Services (Map located at DHS website)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Child Health

 

Preventive/needed health care

First Five?

MCH

 

 

 

 

 

 

Health Insurance/

Medicaid

 

 

 

 

 

 

Sensory, Developmental and Behavioral screening

 

 

 

 

 

 

Early Intervention (Early

ACCESS, CDD, CHSC)

 

 

 

 

 

 

Mental Health Services

 

 

 

 

 

 

Dental Health Services –

(I-Smile)

 

 

 

 

 

 

Nutrition Services (CACFP, WIC, SNAP)

 

 

 

 

 

 

Community-based groups serving young children

 

 

 

 

 

 

Family and Neighborhood Engagement

 

 

 

 

 

 

Other localized services identified

 

 

 

 

 

 

 

Analysis of Fiscal Assessment

Provide a narrative that highlights information from the fiscal assessment.  

 

 

 

 

 

Completing the Community Plan

 

The area should analyze all data gathered and create/identify community priorities.  The area can determine how to divide the priorities. 

 

Comprehensive Community Plan Priorities

ECI Area Board’s Action Steps

Other Partner action steps to address community priorities

Other Partner action steps to address community priorities

Other Partner action steps to address community priorities

Health, Mental Health and Nutrition

Priority 1

 

 

 

 

Priority 2

 

 

 

 

Priority 3

 

 

 

 

Family Support

Priority 1

 

 

 

 

Priority 2

 

 

 

 

Priority 3

 

 

 

 

Early Learning

Priority 1

 

 

 

 

Priority 2

 

 

 

 

Priority 3

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Community Wide Indicators –

 

The Community adopts indicators and reports baseline and trend data.  If the area has set benchmarks for any indicators, identify those as well. 

 

 

ECI Area Board Strategic Plan (separate document for the area board)

 

This could be a separate document from the overall comprehensive community planning process and serve as the board’s identified strategies or action steps.  This document will focus only on what the area board sees as their particular role. 

 

Basic Information

Information about the Board, such as vision, mission, values, organization structure, etc.

 

ECIA Board Desired Results/ Priorities

Identify the community needs that the ECI Board has identified as priorities to address.  Provide a narrative on how the Board plans to impact these priorities.   

 

Identify the desired results the area board expects to address and the community-wide indicators the area board expects to address. Using data from the Comprehensive Community Plan the ECIA Board will identify the community priorities they will affect. 

 

Describe the Board Priorities selected, the data that will be annually reviewed to assess progress and how funds will be used to impact the Priorities.   

 

Community Wide Indicators 

If not included in the comprehensive community plan, the Board will utilize the community-wide indicators and report baseline and trend data here.  These are to be assessed annually.  If the area has set benchmarks for any indicators, identify and determine if progress has been made. 

 

Describe how funding sources will be used to support young children and their families.

 

Funding Plan

Provide a short narrative of strengths, weakness, opportunities and threats noted in the fiscal assessment.  Identify key strategies for the board.

 

Describe the plan for the ECI Area Board to financially support the Board Priorities.

In the plan, identify if other partners are a part of the strategy and support public/private partnerships.

 

 

Community Collaboration

Describe how the Board will engage with partner groups to collaborate on identified community needs. 

 

Share and utilize information from the community collaboration/relationship survey.

 

Illustrate how the identified priorities link with State Results areas, corresponding goals, indicators, and strategies.  Optional format or approach:

ECI Area Board’s Strategic Plan

Result Area

 

Current Strategies

Years 2-4 Strategies

Identified Priority

 

 

Identified Areas of Gaps/Needs linked to this priority

Goals

Indicators

 

The area board may also choose to identify items in the Area Board Strategic Plan that align with the ECI State Board’s Strategic Plan.